Call for proposals for action concerned with cooperation to preserve and to enhance the value of the European baroque and archaeological heritage
Within the context of the preparation of the implementation of the Community Action Programme Raphaël, the Commission has decided to undertake several actions in 1996 in the field of protecting and enhancing movable and non-movable heritage.
The aim of this pilot action is to contribute to protecting, conserving and enhancing European cultural heritage by backing projects favouring an approach which is integrated and multidisciplinary, and incorporates a European dimension.
1. The Projects' Themes
For 1996 the Commission will grant backing for conserving/enhancing projects within the context of the following themes:
A. Sites/monuments/movable objects concerning the baroque style
The cultural property taken into account by this theme will be that which was created between approximately 1610 and 1760, and which indisputably belongs to the baroque style and its evolution throughout the 18th century, the rococo.
For countries without a significant baroque heritage, projects may involve sites/monuments/movable objects belonging to the same period and confirming these countries' response to cultural trends at the root of the baroque phenomenon.
All building categories may be handled in the projects as long as they concern the baroque style. With regard to furniture heritage, only those elements belonging to an in situ collection will be able to be considered by the action.
The theme is also open to historical collections concerning several eras, but displaying important and significant baroque-style elements (e.g. baroque furniture installed in church of Romanesque or Gothic origin).
Priority, within the context of this theme, will be given to projects including baroque interiors and favouring an overall and integrated vision of the collection to be protected (by simultaneously handling the various elements which make up the whole), taking account of its aesthetic and historical authenticity, which implies on the one hand respecting the original material and on the other respecting the collection as much in its stylistical unity (typical of the baroque style) as in its juxtaposition of elements of different styles confirming its historical evolution (see the example given earlier).
B. Archaeological sites/monuments/movable objects
The theme is open to projects relating to all categories of archaeological sites, monuments and movable objects belonging to a chronological or unitary stylistic context, conserved in situ, and coming under both terrestrial (until the end of the 18th century) archaeology. The elements taken into consideration will constitute confirmations of historical and/or artistic value involving civilizations, or bygone ways of life.
Given the close relationship that each site or monument bears to its immediate surroundings, the projects referred to under this theme should, as far as possible, provide for measures aiming to preserve, or where applicable, re-establish the aesthetic and historical balance between the sites/monuments and their context.
2. Project Selection Criteria
The selected projects are to satisfy the following criteria:
- present a real European dimension. They will be the result of the active participation of at least 3 partners, representing a minimum of 3 countries, of which 2 being European Union member countries, intervening on 1 or several movable sites/monuments/movable objects (priority will, however, be given to projects associating several movable sites/monuments/movable objects),
- favour a multidisciplinary approach to the protection of cultural heritage, by establishing an active cooperation between professionals for solving cultural and technical problems associated with the conservation, management and enhancement of cultural heritage.
These professionals will not only firstly be specialists in art history, archaeology, architecture and conservation, but also experts in urban and rural developments, in economics, tourism, advanced information and communications technologies, etc. In this respect, the role of national, legal or local administrations adept in protecting cultural heritage will also be essential.
'Cooperation' is understood to be all effective activity involving information, experience and possibly personnel exchanges, where the aim is to favour the scientific knowledge, study and handling of cultural, technical and economic problems related to protecting cultural heritage. This cooperation may assume several forms: from the association within a same site, visits and study meetings organization of exhibitions and other associated events to joint publications, placing on the telematics network, the creation of data banks in an area of common interest, etc.
- favour access to the heritage, as well as public knowledge and awareness, by the implementation of appropriate measures, among others, multilingual presentations, multimedia technologies (CD- ROM/CD-I), publications, exhibitions and other events. These measures shall favour public information and awareness centred on the scientific and educational quality of the contents.
In this perspective, the Commission will be able to grant backing solely to projects concerning the movable sites/monuments/movable objects which are to be accessible to a wide public;
- the projects will be drafted taking account of the historical and aesthetical values of the cultural property concerned and their promoters will ensure that the authenticity is not modified. In this respect reference may be made to the ethical and methodological principles in the international charters relating to the protection of heritage and, in particular, the international charter on the conservation and restoration of monuments and sites (Venice, 1964) and the international charter for the management of archaeological heritage (Lausanne, 1990).
3. Community Backing
European Union financial aid will be granted for conservation/enhancement works and for cooperation activities. In so far as the main objective of this action is to encourage and develop the cooperation and experience exchanges, Community aid may also be granted for projects which help to promote cooperation activities only.
On the other hand, no backing is envisaged for isolated projects, involving exclusively conservation/ enhancement works without explicit cooperation activities.
With regard to archaeological sites/monuments/objects, excavation works will only be able to be the subject of Community backing in so far as they form an integral part of an overall conservation/enhancement project.
The Commission's financial contribution will be divided up between the different partners in accordance with their participation in the project. The Community financial backing will, as a general rule, represent a maximum of 25% of the overall budget envisaged for carrying out the project. The granting of this backing will be submitted to the presentation (from those responsible for the projects) of the financial guarantees necessary for carrying out the proposed activities.
Selected projects shall be completed before 30.9.1998.
4. Cooperation with Third Countries
This pilot action is open to the participation of countries associated with Central and Eastern Europe, Cyprus and Malta, as well as the cooperation with other third countries which have concluded association and cooperation agreements with the European Union comprising cultural clauses, in accordance with procedures to be agreed with these countries.
Eligible projects will be participation or cooperation projects involving the participation of at least 2 European Union Member States.
5. Participation Procedures
The sites/monuments/movable objects may be public or private property. Consequently, applicants will be national, regional or local authorities, non-governmental organizations, non-profit-making associations, foundations, companies, individuals, etc.
One of the partners (leader) will be responsible for the scientific and administrative coordination of the project. He will submit to the Commission 1 single application for the partners as a whole, by means of a participation form provided for this purpose (see paragraph 7 of this call for proposals).
The form will be accompanied by a detailed dossier, coupled with certificates guaranteeing the active participation of each partner in the proposed activities. Those dossiers not submitting such documents will not be able to be considered.
Participation dossiers must clearly define the objectives of the project by supplying an accurate description of the nature of the works envisaged and the partnership and cooperation activities. In this regard, the role of each project partner shall be specified in qualitative and quantitative terms. The dossier will also include a detailed works schedule for each of the partners.
Participation dossiers will be accompanied by a document confirming that the competent authorities have been duly informed of the nature and objectives of the project. If the project concerns listed sites/monuments/movable objects, the dossier shall include documents confirming that there is no administrative hindrance to its completion.
Participation dossiers will be accompanied by a detailed financial section specifying the amounts allocated for each activity and per partner.
Dossiers will also specify the name of the recipient of possible Community financial aid (or the name of the bank account holder, should it be different from the former), the bank account number, as well as full particulars of the bank.
For private organizations, a copy of the articles of association shall be enclosed with the dossier.
(To constitute the dossier reference shall be made to the criteria listed in the technical form enclosed with the participation form).
The granting of Community financial backing is subordinate to the signature of a same statement by each of the project participants, according to which the recipients undertake to :
- complete the part of the project they are responsible for, by financing the remainder with their own resources (subsidies from a public or private organization, as well as bank loans will be considered as own resources),
- complete their part of the project within the time limits given within the context of this action (before 30.9.1998),
- authorize the Commission and the competent organization at a national, regional or local level to carry out inspections enabling the state of progress and the conformity of the realizations to be verified,
- submit to the Commission a joint intermediary report (before 31.10.1997) showing the evolution of the project, and a joint final report, including the financial breakdown of the project in its entirety (expenditure/receipts), within the 3 months subsequent to project completion,
- provide the best public information on Commission financial backing in each event or publication relating to the project, and by affixing a panel in a visible place, where the public have passage and in the vicinity of movable sites/monuments/objects, displaying the European logo, and making reference to the latter's backing.
At the Commission's request, and according to its description, a panel will then be affixed and will display the European Union logo together with the sentence 'Prestige du patrimoine européen - Union européenne', in the case of realizations of exceptional quality.
6. Project Selection Procedure
Dossiers outside of the established themes for this call for proposals will not be able to be considered.
The selection of projects likely to receive backing will be established by the European Commission by calling upon advice from experts of international renown selected for each of the themes covered by this call for proposals.
7. Submission of Proposals
Proposals must be submitted to the Commission either for Theme A or Theme B, by means of forms provided for this purpose which may be obtained from the following addresses:
either: European Commission, Directorate-General X, Cultural Programmes Unit, Building L-102, Bureau 3/23, rue de la Loi/Wetstraat 200, B-1049 Bruxelles/Brussels, facsimile (32-2) 296 69 74
or: European Commission offices in member countries, and its delegations in countries associated with Central and Eastern Europe, Cyprus and Malta as well as in other third countries having concluded association and cooperation agreements with the European Union comprising cultural clauses.
Participation forms, together with the technical dossier, are to be sent to the Commission, DG X/D/2 (see address as above), by 15.6.1996 at the latest (as evidenced by the postmark).
Action concerned with cooperation to preserve and to enhance the value of the European cultural heritage 1996
Applications and related annexes must be made on this standard form and must be type written. The dossier must be put together by the coordinator in charge of the overall project.
Dossier must be submitted by 15 June 1996 (post mark will be deemed as the official date of submission) simultaneously to:
a) the Commission :
- a file, size A4 (5210x297mm) or A3 (5297x420mm). bound, with no metal clips. A photocopy of the first page of the application form should be placed on the cover. All documents, including any plans in reduced format, must be bound in a single volume;
- two additional copies of the application form, not bound into the file;
b) the National or Regional Competent Authority
- a file, size A4 (5210x297mm) or A3 (5297x420mm), bound with no metal clips. A photocopy of the page of the application form should be placed on the cover. All documents, including any plans in reduced format, must be bound in a single file. Proof of this submission is required.
All dossiers will be retained by the Commission and will not be returned to the applicants. The application dossier must be organised to the following structure and include all the information specified below :
1. General Project Information
- the acronym, which will not be translated, must be an abbreviation of the name of the project;
2. Organisational Structure of the Network
This ought to include:
* information describing the role of the partners,
* description of the professional experience of each partner,
- documentary proof from each partner involved in the project,
- administrative documents from the competent local, regional or national authorities, to prove that there is no obstacle to the execution of the conservation works.
3. Description of the Project
This ought to include:
* GEOGRAPHICAL LOCATION OF THE ARCHAEOLOGICAL SITE(S) /MONUMENT(S)/OBJECTS (a map of the country or countries showing the geographical location of the site(s) or monument(s) and related movable heritage should be attached);
* DESCRIPTION OF THE ARCHAEOLOGICAL SITE(S)/MONUMENT(S) AND OBJECTS. This ought to include the following annexes:
- full photographic documentation of good quality of the site(s) or monument(s) and of examples of the archaeological objects (general views and details). Photocopies are not acceptable;
- a history of the site(s) or monument(s) as well as a description of the significance of the objects (maximum 3 pages);
4. Description of the Conservation Problems
This ought to include the following annex:
- a presentation (maximum 3 pages) for each of the site(s) or monument(s), and the archaeological objects, concerning the conservation problems.
5. Description of the Project to Conserve and to Enhance the Value of the Archaeological Site(s),
Monument(s) and Objects
Please attach the following annexes:
- a presentation (maximum 3 pages) concerning the interventions proposed;
- plans and drawings showing the present condition of the site(s) / monument(s) and at least some if not all of the archaeological objects which are the subject of the conservation project. These must be reduced to the format of the file and presented as follows: on the left, the current situation; and on the right, the planned result;
- if conservation work is already under way, photographs should be attached showing the realisation of the work;
6. Innovative Methods and better Practices in the Realisation of the Project
- how will the project develop innovative methods and better practices for managing and protecting archaeological sites and monuments and archaeological objects in accordance with the objectives and criteria specified in the call for proposals;
- how eventual use of new technologies in study, conservation and presentation will contribute to the achievement of the objectives of this action.
7. How will the Public's Awareness be raised by the Project
- how will the public benefit from such knowledge and experience;
- how will the project be of benefit in social and economic terms.
8. Added Value of the Project
- explain the added value arising as a result of the assistance from the European Commission
- what knowledge and experience will be gained through the implementation of the project and how will these be exchanged and disseminated.
9. Financial Plan
- include a global financial indicating in detail:
- an estimate of the total expenditure of the network and its activities, which include the cost of conservation of the site(s)/monument(s)/objects and of its cooperation activities;
- an estimate of the total income, i.e. own resources (specifying the financial contribution made by each partner, as well as subsidies, bank loans or any other resources) and the amount requested from the European Commission;
- all amounts must be expressed in ECUs (for conversion rates to ECUs, see official conversion table attached);
- each item in the financial statement must show the percentage of the total expenditure or income it represents;
- the budget has to be in balance, i.e.: expenditure - own resources + EC financial contribution;
- EC contribution may not exceed 25% of the total cost of the project.
10. Timetable of the Activities of the Project
Include a timetable for each activity considered in the project for each year, mentioning which partner is responsible for what.
11. Summary Page describing the Project in French or in English
12. Details and Budget Information of each Partner
Each partner (including the coordinator) should complete these two pages. The budget of each partner related to its participation in the project, must be detailed and expressed in its own national currency. Each partner must attach a copy of the organisation's statutes, if applicable.
- 24x36 mm slides (maximum of 10 for the site(s)/ monument(s) and a reasonable number of examples for archaeological finds) to be inserted in a plastic folder into the file. The location and the name of the site or monument must be marked on each slide.