EN Official Journal of the European Communities 5.3.96

Call for proposals for co-operation to enhance the value of and accessibility to the cultural heritage of European museums (96/C 67/06)

Introduction

Within the framework of the preparation and implementation of the Raphael Community action programme, the Commission has decided to initiate several actions in 1996 in matters concerning the safeguarding and enhancement in value of movable and non-movable heritage.

The aim of this pilot action is to contribute to the enhancement in value and to favour the access of the citizen to the cultural heritage of European museums, by supporting projects that privilege an integrated, pluri-disciplinary approach, and with a European dimension.

1. Project themes

For 1996, the Commission will grant funding to projects which emphasise the enhancement in value and access to museums, by means of enhancing the cultural content of museum collections, with a view to rendering them accessible to the general public. This action should result in a greater awareness and diffusion of the collections of European museums. For a specific area (style, period, discipline, etc.) it will be concerned with either all or part of the collections of interest, and possess both a scientific and cultural influence at the European level.

The funded projects within the framework of this action, resulting from co-operation at a European level, will set out to scientifically study and interpret the collections of participating museums, with a view to placing them within a context as rich and significant as possible.

The selected projects should develop the cultural content of the collections of European museums. Conceptual and scientific research work will be supported with a view to creating material and activities aiming to provide high-quality information. In this regard, the scientific and educational scope and value of the technical and cultural information will be the principal concern of the promoters of the project.

The information to be consulted should place as much emphasis as possible on an interactive approach and favour the access of citizens to cultural heritage.

The results of this development of collections should be presented to the public by means of information and communication (multilingual presentations, high-quality publications, exhibitions, conferences and other events, etc.).

Priority will be given to projects developing the most complete and coherent operation of conceptual and scientific research work carried out by the pluri-disciplinary team participating in the project, and highlighting transeuropean artistic trends.

2. The selection criteria for the projects

Selected projects should fulfil the following criteria:
- present a genuinely European dimension. These will be the result of an active participation of at least 3 partner museums. The museums will represent a minimum of 3 countries, 2 of witch must be European Union members,
- privilege a pluri-disciplinary approach to enhancing the value and accessibility of cultural heritage, by the establishment of active co- operation between professionals from the fields of art, the sciences, conservation, museology and museography, as well as the field of advanced information and communication technologies and services.

By ‘co-operation’ should be understood any activity favouring the effective exchange of information, of experiences and perhaps even of personnel with the aim of improving the knowledge, study and scientific treatment of cultural, technical and economic problems related to the enhancement in value and access to cultural heritage. This co-operation may take several forms: from the collaboration between European museums for the interpretation of a common heritage and the development of the cultural significance of these collections, study visits and encounters, the organisation of exhibitions and other related events, to an electronic access to the cultural content elaborated for a field of common interest (the creation of a database and image banks, common publications, telematic networking, etc.),

- favour the access to heritage, as well as the knowledge and awareness of the public, by the implementation of appropriate measures, amongst others, the elaboration of multilingual presentations (a minimum of 3 official languages of the European Union), the application of advanced information and communications technologies and services, the preparation of high-quality publications, exhibitions, conferences and other events. These measures should favour the information and awareness of the public centred on scientific and educational quality, as well as respect for the historical and aesthetic value of cultural assets. In this light, the Commission will give support only to projects concerning museums which should be accessible to the general public. Access to the general public, as well as to researchers and professionals, to the cultural heritage of European museums should be as broad as possible.

3. Community funding

European Union financial aid will be granted for conservation/enhancement in value works and for co-operation activities. The principal aim of this call for propositions is to encourage and develop co-operation and exchanges of experience and information. In this light, Community funding may not be given to isolated projects, in other words activities not involving explicit co- operation activities.

The Commission’s financial contribution will be divided among the different partners in accordance with their participation in the project. The Community financial backing will, as a general rule, represent a maximum of 25% of the overall anticipated budget for carrying out the project. The granting of this funding will be submitted to the presentation, from those responsible for the projects, of the financial guarantees necessary for carrying out the proposed activities.

Selected projects shall be completed before 30.9.1998.

4. Co-operation with third countries

This pilot action is open to the participation of countries associated with Central and Eastern Europe, Cyprus and Malta, as well as co- operation with other third countries which have concluded association and co-operation agreements with the European Union comprising cultural clauses, in accordance with procedures to be agreed with these countries.

Eligible projects will imply participation or co-operation projects involving the participation of at least 2 Member States of the European Union.

5. Participation procedures

The museums or collections participating in this call may be public or private property. Consequently, applicants will be national, regional or local authorities, non-governmental organisations, non-profit-making associations, foundations, companies, individuals, etc.

One of the partners (leader) will be responsible for the scientific and administrative co-ordination of the project. He will submit to the Commission 1 single application for the whole of the partners, by means of a participation form provided for this purpose (see paragraph 7 of this call for proposals).

The form will be accompanied by a detailed dossier, coupled with certificates guaranteeing the active participation of each partner in the proposed activities. Those dossiers not containing such documents will not be eligible for consideration.

Participation dossiers must clearly define the objectives of the project by supplying an accurate description of the nature of the works envisaged and the partnership and co-operation activities. In this regard, the role of each project partner shall be specified in qualitative and quantitative terms. The dossier will also include a detailed works schedule for each of the partners.

Participation dossiers will be accompanied by a detailed financial section specifying the amounts allocated for each activity and per partner. Dossiers will also include practical information, such as the names of the recipients of possible Community financial aid, or of those holding bank accounts on which these amounts may be transferred (if different from the former), the bank account numbers, as well as full particulars of the bank. For private organisations, a copy of the articles of association shall be enclosed with the dossier.

The granting of Community financial backing is subordinate to the signature of a same statement by each of the project participants, according to which the recipients undertake to:
- complete the part of the project for which they are responsible, by financing the remainder with their own resources (subsidies from a public or private organisation, as well as bank loans will be considered as own resources),
- complete their part of the project within the time limits given within the context of this action (before 30.9.1998).
- authorise the Commission and the competent organisation at a national, regional or local level to carry out inspections enabling the state of progress and the conformity of the realisations to be verified,
-submit to the Commission a joint intermediary report (before 31.10.1997) showing the evolution of the project, and a joint final report, including the financial breakdown of the project in its entirety (expenditure/receipts), within the 3 months subsequent to project completion,
- provide the best public information on Commission financial backing in each event or publication relating to the project, and by affixing a panel in a visible place in the museums concerned in the project, displaying the European Union logo, and making reference to the latter’s backing.

At the Commission’s request, and according to its description, a panel will then be affixed and will display the European Union logo together with the sentence ‘Prestige du patrimoine europeen - Union europeenne’, in the case of realisations of exceptional quality.

. Project selection procedures

Dossiers outside of the established themes for this call for proposals will not be eligible for consideration.

The selection of projects likely to receive backing will be established by the European Commission by calling upon advice from experts of international renown selected for each of the themes covered by this call for proposals.

7. Submission of proposals

Proposals must be submitted to the Commission either for theme A, or Theme B, by means of forms provided for this purpose which may be obtained from the following addresses:

either: European Commission, Directorate-General X, Cultural Programmes Unit, Building L-102, Bureau 3/23, rue de la Loi/Wetstraat 200, B-1049 Bruxelles/Brussel, facsimile (32-2) 296 69 74

or: European Commission offices in member countries, and its delegations in countries associated with Central and eastern Europe, Cyprus, and Malta as well as in other third countries having concluded association and co-operation agreements with the European Union comprising cultural clauses.

Participation forms, together with the technical dossier, are to be sent to the Commission, DG X/D/2 (see address as above), by 15.6.1996 at the latest (as evidenced by the postmark).


EXPLANATORY NOTE FOR THE SUBMISSION OF THE APPLICATION DOSSIER

Call for proposals for Co-operation towards the enhancement of the Value of and the Accessibility to the Cultural Heritage in European Museums 1996

The application dossier must include the attached standard application form (summary of the project) as well as a full report of the project itself with its relevant annexes. The application dossier must be put together by the co-ordinator in charge of the overall project.

The application dossier must be submitted to the European Commission, by 15 June 1996 (post mark will be deemed as the official date), as follows:

- a file containing the fully completed standard application form (which must summarise the project) and the report of the detailed project itself with its related annexes. A photocopy of the first page of the application form should be placed on the cover. All information must be type written and all documents (including any plans in reduced format, photographs, etc.) must be bound in a single volume size A4.
- two additional copies of the application form only, not bound into the file;

All application dossiers will be retained by the Commission and will not be returned by the applicants.

The application dossier must be organised to the following structure and include all the information specified below:

1. General project information

- the acronym, which will not be translated, must be an abbreviation of the name of the project.

2. Organisational structure of the network.

This ought to include;
- information describing the role of the partners and their interaction;
- description of previous professional experience of each partner;
- documentary proof from each partner involved in the project.

3. Description of the project

- presentation describing the museums (brief history, structure, cultural services offered, etc.);
- presentation of the collections (periods, disciplines, geographical areas, major items, etc.), including photographic documentation, and explanation of their significance;
- presentation of the multi-disciplinary activities of the network.

4. Enhancement of the value of museum collections

- description of the activities of the network (including cultural products and services) and explanation of how they will contribute to the enhancement of the value of the cultural heritage;
- in what way will the project be of benefit in social and economic terms.

5. Accessibility to museum collections

- description of the activities of the network (including cultural products and services) that will contribute to the accessibility of the cultural heritage, according to the different types of audiences targeted;
- how many and what languages do you use;
- how will the public awareness of the value of the cultural heritage be raised by the project;
- how will the public benefit from such knowledge and experience.

6. Innovative methods and best practices in the realisation of the project

- how will the project develop innovative methods and best practices to enhance the value and give access to museums and their collections in accordance to the objectives and criteria specified in the call for proposals;
- how the eventual use of advanced technologies will contribute to the achievement of the objectives of this action.

7. Added value of the project

- explain the added value arising as a result of the assistance from the European Commission;
- what knowledge and experience will be gained through the implementation of the project and how will these be exchanged;
- how will the results of the project be disseminated.

8. Financial plan

- include a global financial statement indicating in detail: - an estimate of the total expenditure of the network and its activities;
- an estimate of the total income, own resources (specifying the financial contribution made by each partner, as well as subsidies, bank loans or any other resources) and the amount requested from the European Commission;
- all amounts must be expressed in ECUs (for conversion rates to ECUs, see official conversion table attached);
- each item in the financial statement must show the percentage of the total expenditure or income it represents;
- the budget has to be in balance, i.e. expenditure = own resources + EC financial contribution;
- EC contribution may not exceed 25% of the total cost of the project.

9. Timetable of the activities of the project

- include a timetable for each activity considered in the network project for each year, mentioning which partner is responsible for what.

10. Summary page

- one-page summary in English or in French describing the project, the network and its activities.

11. Details and budget information of each partner

- each partner (including the co-ordinator) must complete these two pages. The budget of each partner, related to its participation in the project, must be detailed and expressed in its own national currency;
- each partner must attach a copy of the organisation’s statutes, if applicable.

12. Slides

- include 24x36 mm slides which show examples of the collections, to be inserted in a plastic folder into the file. Photograph credits with the name of the museum and the name of the item on view and year must be marked on each slide.

Forms to be completed by each partner